Overview

Indigo Business provides an Audit Trail in each module where posted transactions are displayed. The visibility of these transactions depends on the permissions assigned to each user. Although Audit Trail screens look like simple lists, they offer powerful functionality, allowing you to view transaction details, check any changes, and reverse and repost transactions.

Nominal Audit Trail

In the Nominal module, the Audit Trail shows all transactions carried out, whether they were posted through a journal in the nominal ledger, an invoice, a credit note, or other sales or purchase transactions.

To access the Nominal Audit Trail, go to Nominal > General > Audit Trail.

The Nominal Audit Trail screen will open. All the transaction items recorded within the system are shown in a detailed grid.

The Grid

You can customise the Nominal Audit Trail grid to suit your needs:

Add or hide columns using the Column Selector ⚙️ in the top-right corner.
Filter and sort columns as required.

For more information on filtering and interacting with grids, see Filtering and interacting with grids.

Default Columns

Tran ID: a unique sequential number that identifies a transaction. Click it to open a modal showing the debit and credit lines, and related transaction details. (You can also click on View Transactions for the same result.)
A/C Name: the name of the account against which the transaction is posted. Click it to view the account details in a side panel.
Date: the date the transaction happened or was recognised.
Tran Ref: a unique sequential reference assigned to each transaction type (two letters + numbers). For example, a regular nominal journal transaction would show as JR00001.

Transaction Reference Codes:

Code	Meaning	Used in Sales	Used in Purchase
CS	Cash Sale	✔️
CR	Cash Return	✔️
CP	Cash Purchase		✔️
PR	Purchase Return		✔️
IN	Invoice	✔️	✔️
CN	Credit Note	✔️	✔️
AC	Adjustment Credit	✔️	✔️
AD	Adjustment Debit	✔️	✔️

To understand if an invoice, credit note or adjustment refers to a sale or a purchase, add the Book column using the ⚙️ Column Selector at the top right of the grid.

Ext Ref: used to identify a transaction using information outside the accounting system. Example: invoice number, batch ID, order number, import reference etc.
D/C: shows if a transaction is a Debit or a Credit.
VAT: the chosen VAT rate.
Local: the transaction amount, excluding VAT, in the company's base currency.
Local VAT: the VAT amount in the company's base currency.
Foreign: the transaction amount, excluding VAT, in a foreign currency.
Foreign VAT: the VAT amount in the foreign currency.

Actions

Action buttons are located at the top-left of the grid. Starting from the left we have the Refresh, View, Duplicate, Resume reposting of draft, Reverse, Reverse & Repost and Reports.

View Transactions
When you highlight a transaction and click on the View 👁️ button, the Transaction modal will open showing:
- The debit and credit line items for that transaction
- And any additional transaction details.
  
  Note: you can access the same view by clicking the value under the Tran ID column.

Duplicate Transactions
To duplicate a transaction:
1. Select the transaction in the grid.
2. Click on the Duplicate Transaction button.
A draft copy titled Copy of [transaction ID] will open in edit mode. Modify what's needed and post it accordingly. The newly posted transaction will be assigned a new Tran ID.

Resume Reposting of a Draft
Reversed and reposted transactions using the designated button generate a draft. The transactions which have been reversed and reposted are marked with an orange compass icon next to the transaction ID. This means that there is a pending draft against the reversed and reposted transaction, which hasn't been posted yet.

To resume the pending reposted transaction draft, highlight the transaction with the orange compass symbol and select the Resume Reposting of a Draft button. This will open the pending draft in edit mode allowing you to keep modifying and adding what's needed before clicking on Post.

More about reposted transaction drafts

👀 Note that the Resume Reposting of a Draft deactivates when selecting posted or simply reversed transactions.

Reverse and Reverse & Repost
These actions are available through a split button:
- Reverse (🔄️) : on the left side marked with a double arrow, this reverses the selected transaction.
- Reverse & Repost (🔽): on the right side marked with a down arrow, this reverses & reposts the selected transaction.
  - Use this when you need to cancel a transaction and repost it with minor changes.

The reverse & repost process

Reports
Click Reports to access a list of available reports, such as the Nominal Audit Trail Report. Selecting a report will redirect you to the relevant screen.