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About Posting Periods
Posting periods define the timeframes during which transactions can be recorded in your accounting system. You can set up separate posting periods for different types of transactions: one for sales, another for purchases, and a dedicated one for nominal journals.
Let’s say you want to lock things down once your monthly, quarterly, or yearly reports are finalised. Set your posting periods, choosing dates that align with your company’s accounting strategy.
But here’s the twist 👀 : you can also extend posting periods selectively, giving access only to authorised users when needed.
Keep reading to find out more ⬇️ .
Setting Up
To set up regular posting periods and the extended posting period:
Navigate to Settings & Pref > Company Settings.
Filter the Name column by 'postingperiod' and you'll see the full list of the posting period settings. 👇
You can set up your nominal posting periods differently from the sales and purchase ones. That's why we've have segregated settings per type.
🟠 Generic Posting Periods Settings
🟠 Generic Posting Periods Settings
GeneralApplySamePostingPeriods | Enabling this will apply the general nominal ledger posting period dates for all ledgers. |
ExtendedApplySamePostingPeriods | Enabling this will apply the extended nominal ledger posting period dates for all ledgers. |
🔴 Nominal Posting Periods Settings
🔴 Nominal Posting Periods Settings
PostingNominalTransactionDateFrom | The 'date from' of general posting period for Nominal Ledger. |
PostingNominalTransactionDateTo | The 'date to' of general posting period for Nominal Ledger. |
PostingNominalTransactionExtendedDateFrom | The 'date from' of extended posting period for Nominal Ledger. |
PostingNominalTransactionExtendedDateTo | The 'date to' of extended posting period for Nominal Ledger. |
🔵 Purchase Posting Periods Settings
🔵 Purchase Posting Periods Settings
PostingPurchaseTransactionDateFrom | The 'date from' of general posting period for Purchases Ledger. |
PostingPurchaseTransactionDateTo | The 'date to' of general posting period for Purchases Ledger. |
PostingPurchaseTransactionExtendedDateFrom | The 'date from' of extended posting period for Purchases Ledger. |
PostingPurchaseTransactionExtendedDateTo | The 'date to' of extended posting period for Purchases Ledger. |
🟢 Sales Posting Periods Settings
🟢 Sales Posting Periods Settings
PostingSalesTransactionDateFrom | The 'date from' of general posting period for Sales Ledger. |
PostingSalesTransactionDateTo | The 'date to' of general posting period for Sales Ledger. |
PostingSalesTransactionExtendedDateFrom | The 'date from' of extended posting period for Sales Ledger. |
PostingSalesTransactionExtendedDateTo | The 'date to' of extended posting period for Sales Ledger. |
How it Looks in Transactions
Let's say that:
You want your sales invoices to be posted from 1st till 31st September.
You want to allow authorised people to post invoices till 10th October, thus extending the posting period.
To do this, go to Settings & Pref > Company Settings and set up:
PostingSalesTransactionDateFrom: 01/09/2025
PostingSalesTransactionDateTo: 30/09/2025
PostingSalesTransactionExtendedDateFrom: 01/10/2025
PostingSalesTransactionExtendedDateTo: 10/10/2025
The set up posting dates will show highlighted in blue in the invoice screen.
Only if you are assigned the proper permissions, you'll see the Apply extended posting periods checkbox. When selecting it, the posting dates will change to the extended timeframe you've previously set up.
🤔 Why would I need to use extended posting periods?
Generally they're used:
By finance teams to post adjustments.
By auditors to request corrections.
To perform accurate financial reporting without reopening the full month.
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