Table of Contents
Overview
The Employee's VOPS (Voluntary Occupational Pension Scheme) payment is treated as a standard pay item and can be entered manually in the payroll or set up as a recurring payment. Before proceeding with this article, ensure that you have created your VOPS pay item according to your specific requirements.
One-Time Pay Item Entry
Go to Payroll & Leave > Main > Payrolls.
Double click on the payroll for which you would like to enter VOPS payments for.
In the Payroll Calculations screen:
Select the employee from the left panel
Click on the Pay Items tab. and;
Select the➕ Insert button.
In the Insert Pay Item modal, select the VOPS pay item and enter the relevant details (Cost Centre, Date, Amount, etc.) before clicking Save.
⚠️ Remember to enter a negative amount (e.g. -100) as this will be deducted from the employee's payslip.
👀 Note: Untick the Add Another checkbox, if you don't need to add another pay item.
The VOPS pay item will appear under the Pay Items tab and in the Adjustment collapsible section within the draft Payslip.
Recurring Pay Item Entries
Alternatively, VOPS contributions for employees can be set to be recurring pay items. This way VOPS will be applied for each payroll in which the selected employees are included.
From the HR tab, click on Employees.
Select the Employee for whom you would like to set the recurring payment, and click on the Pay Items tab.
Click on ➕ Insert in the toolbar.
Enter the appropriate details.
👀 Note: Don't forget to populate the Date From and Date To fields. You can leave the Date To field empty for indefinite recurring payments.
Click Save.
⚠️ If there are unfinalised calculations for the employee, the system won't let you save the pay item and trigger a message.
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