Shift Presets - Timings

A detailed description of different types of Timings found in Shift Presets

Jake Ellis avatar
Written by Jake Ellis
Updated over a week ago

There are six different presets for Timings in Shift Presets. Each preset carries a different behaviour.

1 - Attendance

When this state is selected, the user is indicating that the employee must work between the Time In and Time Out as specified for this shift.

2 - Attendance Flexitime

This state defines that the employee can work in a Flexitime method. As an Administrator you need to enter the earliest time (Time IN) that an employee can report to work and the latest that he can leave (Time OUT).
โ€‹Work time amount is the number of hours that the employee must work during that shift.
โ€‹Mandatory In and Mandatory Out: between these times the employee must be at work.

3 - Break

The Break state is when the employee will be on break. Just like Attendance, this requires that the employee will be absent from work between this specific time frame.
You can specify how the Break type will behave from within the Break Type field. States can be:

  • Paid: the break is paid.

  • Unpaid: the break is not paid (thus not included within a particular shift type).

  • Tracked: there are punches for when the employee leaves and returns.

  • Untracked: There is no punch when the employee takes such break.

4 - Break Flexitime

This break type is used when employees can take the break they are entitled to at any particular time, in this example at any time between 12:00 and 14:00. It is Unpaid and Untracked, so there won't be any punches for it and the system will automatically deduct 1 hour from the total time the employee punched.

5 - Off

An Off shift is only specified and used when as a company you can give an allowance/adjustment or any other type of Reward or Penalty to the employee. In normal circumstances if this does not apply then it would be left blank in the Scheduler.

6 - Leave

Same as the Off shift, a Leave shift is specified when Leave is scheduled for employees in the Scheduler. This will work as if the employee had applied for it, and it is deducted according to the Leave Type specification chosen. The system will deduct the leave according to the leave type priorities set in Payroll. There won't be any punches, so the Leave Start and Leave End can be any specified time as long as it is the number of hours to be deducted from the employee's entitlement.

Combination of States

All the above combinations can be used with each other to further specify how that particular shift should work. In the below example, flexitime attendance is set and within that shift there is a flexi-break that the employee can take between 12:00 and 14:00 hours.

To add another Timing such as this, press the '+' icon at the far end of the control. This generates another Timing below the first one. To delete a Timing entry, click the Delete icon.

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