Process Attendance Exceptions in Batches

How to reallocate, delete, and correct Daily Attendance Exceptions in Bulk

Marie Claire Saliba avatar
Written by Marie Claire Saliba
Updated over a week ago

What is Batch Processing?

Batch processing gives users to ability to process many allocations or punches within Daily Attendance Exceptions at the same time.

How do I use Batch Processing?

You can find the Batch Processing function in the File menu of the Daily Attendance Exceptions screen.

There are three actions you can carry out using Batch Processing:

  1. Mark Allocations as Resolved

  2. Correct Missing Clockings

  3. Delete Allocations

Important: Before selecting the process you would like to carry out, make sure to specify the date range in the date selector.

Resolve Allocations

To mark batches of allocations as resolved:

  1. Click on File > Batch Processing.

  2. Select 'Mark Allocations as Resolved'.

    This brings up the following modal:

  3. Carry out any necessary checks, and deselect any entries you wish to exclude.

  4. Click Resolve when you wish to proceed.

  5. You will be prompted with a message informing you of the number of allocations to be resolved along with their date range, and asked 'Are you sure you want to perform this action?'. If you are sure, click the tick box for 'Resolve Exceptions' and click Submit.

Correct Missing Clockings

To correct missing clockings in a batch:

  1. Click on File > Batch Processing.

  2. Select 'Correct Missing Clockings'.

  3. The next modal lists all clockings for the date range originally selected. Select or deselect as needed, and click the Correct button.

  4. A confirmation message will pop up, giving the number of exceptions to be corrected for the selected date range, and advising that only those marked with 'Missing Clocking' at the start or end of fixed shifts will be amended. If you are happy to continue, tick the check box for 'Correct Exceptions' and then click Submit.

Delete Allocations

To delete multiple allocations at one go:

  1. Click on File > Batch Processing.

  2. Select 'Delete Allocations'.

  3. The next modal will list all employees with multiple allocations available for the selected date range. Tick the employees whose allocations you would like to delete, and then click Delete.

  4. A confirmation message will pop up asking if you are sure you want to delete the selected employees' allocations for the specified date range. If you are happy to continue, tick the 'Delete Amended/Resolved' box and click Delete.

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