Setting up the Payroll

Configure the Payroll Process for Working out Wages & Issuing Payment Files

Jake Ellis avatar
Written by Jake Ellis
Updated over a week ago

Indigo's payroll process works out wages and issues the payment file that is then sent to the bank. To do this correctly, Indigo uses employee and support files, so it is very important that all employees have been set up with the correct Support Files.

Setting up the Payroll

The Payrolls screen lets you view past payrolls and set up new ones. It allows you to define the payroll period, as well as any variables relevant to that payroll.

Setting up the payroll does not start the calculation, but rather sets up the actual roll which we will be working the calculation on.

  • Go to Payroll > Main > Payrolls.

  • In the Payrolls screen, click the insert button to create a new Payroll.

  • This will open a new form to fill in for your new Payroll.

  • Code: A unique code for this roll

  • Description: A short description of the roll

  • Frequency: Select the payroll term for this run. Only employees with matching payroll frequency will be included in the run.

  • Pay Date: Date on which payroll payment is to reach recipients.

  • Date From: Date from which this payroll runs for employees receiving a salary.

  • Date To: Date until which this payroll runs for employees receiving a salary.

  • Post From: Date from which basic hours are included in payroll run.

  • Post To: Date until which basic hours are included in payroll run.

  • Year: The year during which this roll is run

  • Month: The month during which this roll is run

  • Extra days: If this payroll includes any number of days over and above the current payroll period, enter here. Extra Days allows you to add or deduct any number of days from a non-monthly payroll period. This helps adjust the total number of days to be paid in this payroll period to cover all days in the calendar year.

  • SSC contributions: Select the number of SSC contributions to be paid with this payroll run.

  • Payslip Comments: Add any comments pertinent to this payroll run

  • Finalised: Indicates a payroll as finalised.

  • Advance Pay Roll: shows if the payroll is an Advanced Payroll.

  • Advance Pay Roll Code: shows if the payroll code is and Advanced one.

When you have filled in all the fields, click Save.

Next, we will look at the Payroll Calculation Process.

If you need to Bulk Import Payroll Variables, including Global Pay Items, Basic Hour Weeks, Basic Hours, Overtime, Leave and Pay Items, click here.


Did this answer your question?