Hi there,
It's time for a hefty update!
This week, Hiring takes centre stage with additions and improvements across the product, but especially in the Job Creation, single Job Post, single Application, and Careers pages.
We have several changes pulling double duty as operational and visual boosts in Document Manager and Task Management. There's a SEPA file for VIRBANK in Payroll & Leave, and in Attendance you'll find a new device supported in Device Manager, and a setting in Schedule Publishing that informs employees which of their teammates will be on shift with them. Meanwhile, Benchmarks' Market Data has an added search function in the Occupation dropdown, and further fine-tuning has been carried out in Performance Management.
Dig in below! 👇🏻
Attendance Fixes and Improvements
Attendance Enhancements
In the Target Attendance Allocation modal, we have added two fields to the Attendance Summary, one for Public Holidays Clocked and one for Sunday Clocked.
There is a new permission, TA_PresenceClocking, for the Presence feature that hides the data in the Clock In, Clock Out and Lateness columns.
Device Manager
A new device, Horus H1, has been configured in Device Manager.
Scheduler
Do you want your employees to know which of their colleagues is on shift with them beforehand? We've got you covered! A new setting has been added to Scheduler Publishing's email notifications, 'Publish Same Shift-Based Cost Centre Schedule'.
When enabled, the Schedule emails sent to employees will contain a 'My Colleagues' section, showing when colleagues with the same Cost Centre are on shift with them.
Attendance Fixes and Improvements
Device Manager
When unlinking a Device User from a Work Zone, activities to delete the them from the devices linked to the Work Zone are working as expected.
Benchmarks Fixes and Improvements
You can now look for occupations using the new Search function in the Occupation Group / Occupation / Rank dropdown. The dropdown has been sorted into hierarchical categories, with each main category having a collapsible section of occupations which in turn have their own collapsible ranked roles.
Hiring Enhancements
You can now generate job descriptions with AI when creating a Job Post, thanks to the new Generate with AI button to the top right of the Job Description box.
The button will be available after the preceding fields have been filled in.In the single Job Post page:
You'll see there is a new and improved layout!
Thanks to the new Job Performance box, you'll easily see a job post's performance stats for unique views, started but unsubmitted applications (Apply starters), and received applications.
When viewing a single application:
All action buttons have been gathered together neatly and moved to the right end of the main details section.
We have added the … More actions button to the individual application page. This button opens to list the following actions: Edit Application, Send email to the applicant, Copy Application to another job, Flag this candidate.
We have two new items concerning applicants who submit more than one applications:
An icon and note will now show when a candidate has sent more than one application to the company.
You can now add a single note to these applications, using the new 'Flag this Candidate' option in the More Actions menu. When a note already exists, you'll be able to edit it.
We have refined the email template notifying you about new applications on specific job posts.
For those who have already created a tenant on Indigo Hiring, the Create Tenant on Hiring shortcut in HR's Main section will lead to a screen advising the user that their company is already part of the Indigo Hiring community.
Hiring Fixes and Improvements
In the Career Page:
We have removed the line limit in long text fields and doubled the character limit for all text fields.
If you click away from the Career Page Builder when in Edit mode, a confirmation message will ask whether to go ahead and leave the page or not.
In the Job Creation form:
We have added a Back button.
The Job Post editing page now shows a Save button instead of the previous Submit.
The Benefits section displays and saves correctly when creating or editing a Job Post.
In a single Job Post:
We've added icons to every tab on the single Job Post page and improved the overall presentation of the tabs while we were at it.
When viewing applicants in the Applications tab, the new option 'Move selected to another stage' allows you to shift an applicant from one stage to another. Click on the three-dot icon at the right end of the grid entry to access it.
We have removed the 'Hiring Pipeline' label and enlarged folder names in the Job Post's Applications tab.
The header in the PDF download of a Job Post's Analytics is showing as intended.
In the Your Jobs screen:
The options in the grid entries' three-dot menu have been standardised.
Trying to promote a closed job on JobHound will bring up a warning message advising you that the job is closed.
Copying an applicant is working as expected.
We have improved the interface for uploading CVs in the mobile version of Hiring.
Several buttons in the mobile version of Hiring have been optimised for better visibility. 🔎
The Apply button on a single Job Post page will now stick to the screen when scrolling via mobile.
We've given the Chat function a talking-to 🗣️ to ensure its good behaviour.
The site header has been improved so that all buttons show clearly when companies have dark coloured branding.
The company dropdown is working as intended.
Logging out while on the Your Applications or Job Creation pages works as expected.
HR Enhancements
Document Manager
The Personal and All Documents sections have had a facelift, making them not only easier on the eyes but also much more intuitive to navigate to the folders and files that you need.
On top of that, you can now share files in three ways:
With only the line manager
With only the employee
With both the line manager and the employee.
Task Management
We've made a bushel of betterments to Task Management:
In Task Types and Setup, when editing Task Type or Category, this will open in a modal superimposed over the grid.
The Add New button in all grids in no longer a + in a blue circle hovering over the bottom right of the grid. Instead, it's now a separate button labelled '+ Add New' just beneath the right corner of the grid.
In the Task drawer:
The Cancel Task button has been moved to the right next to the Update Task button.
We have added format and font size dropdowns to the text box editor in the Notes section.
The Back button in the Employee drawer has been changed to blue.
Payroll & Leave Enhancements
We have added a SEPA file for VIRBANK.
Payroll & Leave Fixes and Improvements
Headers across Payroll & Leave have been standardised.
Creating templates via the Export Employees modal is working as expected.
Performance Management Fixes and Improvements
The Create a Question drawer has been fine-tuned to display correctly on smaller screens.
The Advanced Settings arrows in the Create a Question drawer are pointing in the right direction at the right time.
Creating and saving Employee-only or Manager-only questions is working as expected.
The + Create Template button has been changed from grey to blue.
The star ratings on closed reviews have stopped playing peekaboo 🫣 and are showing properly.
In My Team, the text shown when hovering over pending response icons in the 'Resp. Status' column now matches the status, as intended.