Table of Contents
Overview
As the year draws to a close, it brings with it the joy of the season; festive celebrations, thoughtful gifts, and the perfect opportunity to prepare for the year ahead, ensuring your business transitions smoothly into the new calendar year. ☃️
With Indigo, you can relax and enjoy the festivities,🎄knowing your Payroll system will seamlessly update with the new rates for the upcoming payroll year, keeping everything hassle-free and ready for what’s next.
What's even better is that with Indigo Payroll & Leave, there’s no need for an end-of-year process, you just need to advance the payroll year.
📋 Note: While it’s always good practice to close payrolls on time and make any necessary edits before transitioning to the new year, it’s not required. Everything remains accessible, so your data is always at your fingertips as you step into the new year.
⚠️ Warning: Do not create staff employees that are starting in the new year before you switch as it will mess with the auto-allocation of pro-rata leave.
💡 Pro-tip: Be sure to check out other important end-of-year processes, with all the links you need in the FAQ.
Switching to the New Payroll Year
To start the process, begin by logging in to Indigo. Then:
Go to Payroll & Leave > Settings > Payroll.
Click on General Settings.
Click the + New Payroll Year button located next to the Current Payroll Year field. Note: this will prompt the system to add a year to the current year.
Finally, click Yes in the pop-up box.
🎆 Great job! You are now set to start working on payrolls for the new year!
🤔 What does this process do, exactly?
The employee list will be filtered by active this year. Toggle the filters to show all employees by following the instructions here.
The leave transaction screen will only show leave related to the new year. This view can also be toggled to show all leave, using system filters as in the point above.
Payrolls now show rolls for the new year, hence should be blank. This view can also be toggled and you can still check and re-print old payslips and FS5s.
FAQs
How do I toggle system filters? - This is mainly used to view previous year payrolls or inactive employees.
How do I allocate C.O.L.A. to all employees at once? - Follow this utility to easily change the basic pays of employees with the cost of living and any other global pay changes.
What shall I do regarding remaining leave? - Indigo supports various options to manage Leave Balances. You can choose to block users to use certain type of leave in the new year by choosing the posting periods in the leave types. Alternatively, you can also Write-off or Pay-off the remaining balances later throughout the year. This can be done by using the Global Leave Write-off/Pay-Off Utility.
How do I give new year entitlements to all employees? - Leave entitlements for all employees can be generated using the Global Leave Entitlements Utility.