The Leave Heat Map can be accessed from the Out of Office widget on the Employee Portal. Click on the "Heat Map" button.
The following screen will provide a detailed overview of the leave being taken in the current calendar year.
The year can be changed from the top left side of the view, with options also available to view either all employees, or those in your team only, and to include sick leave as well.
Note that the employee list on the left may not show all employees in your team or in the company - it will only show employees that have taken (or applied for) leave (or sick leave, depending on the option you've selected).
You can select which employees you'd like to view by clicking the checkboxes on the left.
Note that you can use the buttons at the bottom left side of the screen to select or deselect employees in bulk. You can also invert selections.
You can also sort employees by using the smart search bar at the top of the list. You can search by department, section, tags, roles and obviously employee names.
Here is a full list of the criteria you can search for:
Leave Type Code
Name, Surname, Middle Name, Full Name
Department Code and Description
Section Code and Description
Unit Code and Description
Occupation Code and Description
EmploymentType Code and Description
CostCentre Code and Description
Grade Code and Description
The green and red boxes will give you an instant overview of the number of employees that have taken leave on a particular day.
For example, this view shows us that:
There are a lot of employees out on leave on the 16th of January and the 15th of June
The orange boxes in June provide for a "warning" that there are close to a lot of employees out on leave.
Green boxes indicate that number of employees out on leave is low.
White means that there is no one on leave on those days.
The range of days can be adjusted by dragging the slider on the right side of the screen.
The range will always be from 0 to the maximum number of employees available on the list to the left.
If the slider is set to 3, then red boxes will indicate that there are 3 employees out of leave on a particular day, orange boxes will indicate 2, and green will indicate 1.
If the slider is set to 6, then red boxes will indicate that there are 6 employees out of leave on a particular day, orange boxes will indicate 3, and green will indicate 1.
And so on ...
Simply click and drag the slider up and down.
Hovering over a particular date will show the number of employees out on leave on the bar to the right.
Clicking on a particular date will show which employees are out on leave, and for how long.
The above view shows that for the 16th of January, 3 employees are out on leave. NOTE: The time above the names is from 13:00 to 17:00. The time changes depending on the leave being taken. So in this case, Darmanin Daniel has taken 4 hours of leave.
For the 18th of January, we can see that Scooby Doo is out on leave from 08:00 till 16:00, making for 8 hours of leave.
Didn't find what you're looking for? Drop us a message by clicking on the chat button on the bottom right side of the screen!