Payslips sent via email, can be password protected. Indigo supports this setting by either having it enabled for any specified company and also any specified employee you choose. So, once this is enabled you can selectively choose the employees and set them a password. To set this out you have to follow the following steps.

Step 1

Enable the feature from Settings > Payroll > General Settings. Edit these settings and switch on the 'Enable employee export code'. Once this is enabled refresh the system by pressing CTRL+F5 so that you clear cache and  the feature is updated to the system.

Step 2

Check Admin Permissions so that the field is enabled in the Employee screen. Go to Administration > Permission Sets > Select Admin > and go to Unassigned permissions. Check if HR_EmployeeExportPasswordPermission is there or not. If this setting is not available, you don't need to do anything as you already have the permission, but if this is still there you need to assign it to the Assigned Permissions. 

To do this you have to select it by clicking the code and then click the '+' button and then click save on the popup given.

Step 3

A new field in the employees is now added. This will contain the password that the employee should enter when he will try to open the payslip. 

The Payroll Administrator will set this password on behalf of the employee by either build it up with different unique fields (eg. Initials and part of the ID card) or ask the employee to give him a password that he wants to open it with.

Passwords can be imported via excel to be updated for all or selected employees, but this field cannot be exported. 

To import this field you need to export the employees (Code and FullName will suffice) and then when in Excel add 'EmployeeExportPlainCode'  as another column heading in the sheet. Add relative passwords to the employees and save the excel sheet. Them import the document from Indigo. 

If an employee does already have a password inserted and you need to remove it, you can do so by either go in the employee and remove it or actually import the excel sheet with a '[VOID]' word inserted in the field for the specified employee (as in row 4 above). This will remove any password that the employee might have.

Once updated you can consult to see what is the password by editing the employee and click the 'Show' for the same field.

When in 'Show' mode you can 'Save' it back as it is or actually change it to a new one.

Then save back the employee to have everything updated.

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