Table Of Contents
Introduction
Work Zones are used in Device Manager to group devices and have them synchronised in terms of settings and biometrics. If there is more than one device under the same Work Zone, the users who record their biometrics on one of those physical devices, will have their biometrics recorded also on all the others automatically. Based on this principle, you can organise your devices according to your needs.
🧠 Tip
Here you can find a couple of examples to shed some light on the possible Work Zones uses.
Work Zones: how to create and manage them
To create a Work Zone, simply type a name in the text box on the tope left of the section, and click on the blue Create button right next to it. The newly created Work Zone will appear right below as a card.
🗒️ Note
Your recently created Work Zone won't have any users assigned to it, thus no Admin either. In fact, 'No Admin User Allocated' ⚠️ will be displayed in bright orange on the bottom of the Work Zone card.
It is extremely important that an Admin User is assigned to a Work Zone as this will allow him or her to perform actions on the device you will be placing in it.
Work Zone card's buttons
On the top right corner of the Work Zone card there is a set of buttons which allows you to take actions on that card.
Froom left to right:
👥 Clone: You can use it to clone the Work Zone in terms of assigned users and settings. Devices cannot be cloned though, as a device along with its Serial Number can only be assigned to a single Work Zone. Just rename the cloned card to avoid confusion.
✏️ Edit: Use it to rename the card.
🗑️ Delete: Select it to delete the Work Zone.
⚙️ Settings: Click on it to assign dedicated Punch State IDs settings specifically for that Work Zone.
🤔 Remember
'Global' Punch State Ids can be created too in the Settings section, however the Work Zone settings related to punches override the 'Global' Punch State Ids ones.
'Linked Devices' tab
If you select the Linked Devices tab, a list of the devices assigned to that Work Zone will be displayed in a grid.
Here you can see the Serial Number, the device Description, its Location, its Model, the Activity Status, the Device Status and the IP Address. All these columns' content can be filtered or refreshed 🔄 : by clicking on the designated buttons on the top right corner of the tab.
🗒️ Note
The 'Activity Status' (Active or Inactive) informs you whether device can actively receive data and commands both from Indigo and the physical device or not.
The 'Device Status' (Online or Offline) tells you if the physical device is performing its activities thanks to the fact that it is plugged and running, and connected to the Network.
'Modify Links' button
You can attach and detach devices using the Modify Links button on the bottom right corner. Once you click on it, the 'Link Devices' page will open.
Here you will see the list of unassigned devices along with the already assigned ones.
The checkbox for the device line shows as selected, if the device is already linked to the Work Zone. Untick a checkbox if you want to unlink a device. Instead, tick the empty checkboxes if you need to assign those devices to that Work Zone.
Select Save to confirm your choices, or Cancel to exit the page without saving your modifications.
'Linked Device Users' tab
When importing Users to Device Manager you are asked if you want to link them to one or more Work Zones.
The result of your selection is visible in My Users when selecting the imported User, but also in the Work Zone's Linked Device Users tab.
Here you can see who's assigned to the selected Work Zone and Attach or Detach users using the designated buttons on the bottom right corner of the tab.
Several columns are available in this tab, where you can consult:
The Device Use Id
The User's Full Name
The Company the user belongs to
The Indigo Employee code assigned to the user
The Role the users has in the device (User or Admin)
The No of Work Zones the user is linked to
Which Biometrics the User recorded in the devices (icons are green if recorded)
The Date the User started working for the Company he is in (specified in the respective Employee page in Indigo)
The Termination Date (specified in the respective Employee page in Indigo)
'Attach' button
When selecting Attach, a grid is shown filled with Users. You can single search for a User by clicking on the Search 🔍 button (top right corner) and typing on the text box; or you can filter the columns as needed, by clicking on the Filter button right next to the Search one.
Once you found the Users you wish to link, tick their corresponding checkboxes and select Attach Users on the bottom right corner.
🗒️ Note: You can attach only users that have already been imported in My Users.
'Detach' button
To unlink a User simply tick the User's checkbox from the Linked Device Users grid, and select Detach.