Table of Contents
Introduction
Device Manager uses Work Zones to group devices, and to synchronise their settings and users' biometrics.
When there is more than one device in the same Work Zone, any user biometrics recorded on one of those devices are automatically saved on all the others in the same Work Zone. Based on this principle, you can organise your devices according to your needs.
🧠 Tip
Here you can find a couple of examples to shed some light on the possible uses of Work Zones.
Creating and Managing Work Zones
To create a Work Zone:
Go to Attendance > Device Manager > Work Zones.
In the empty text box at the top of the page, type a name for your Work Zone.
Click on the blue Create button to the right of the text box.
The newly created Work Zone will appear below the text box as a card.
🗒️ Note
Your recently created Work Zone won't have any users assigned to it, and thus no admin either. In fact, 'No Admin User Allocated' will be displayed in bright orange on the bottom of the Work Zone card.
It is extremely important that an admin user is assigned to a Work Zone as this will allow them to perform actions on the device you will be placing in it.
The Work Zone Card
On the top right corner of the Work Zone card there is a set of buttons which allows you to take actions on that card.
From left to right:
👥 Clone: You can use it to clone the Work Zone in terms of assigned users and settings. Devices cannot be cloned though, as a device along with its Serial Number can only be assigned to a single Work Zone. Just rename the cloned card to avoid confusion.
✏️ Edit: Use it to rename the card.
🗑️ Delete: Select it to delete the Work Zone.
⚙️ Settings: Click on it to assign dedicated Punch State IDs settings specifically for that Work Zone.
🤔 Remember
'Global' Punch State IDs can be created too in the Settings section, however the Work Zone settings related to punches override the 'Global' Punch State IDs ones.
The Linked Devices Tab
If you select the Linked Devices tab, a list of the devices assigned to that Work Zone will be displayed in a grid.
Here you can see the Serial Number, the device Description, its Location, its Model, the Activity Status, the Device Status and the IP Address. All these columns' content can be filtered or refreshed 🔄 by clicking on the designated buttons on the top right corner of the tab.
🗒️ Note
The 'Activity Status' (Active or Inactive) informs you whether device can actively receive data and commands both from Indigo and the physical device or not.
The 'Device Status' (Online or Offline) tells you if the physical device is performing its activities thanks to the fact that it is plugged and running, and connected to the Network.
Modify Links
You can attach and detach devices using the Modify Links button in the bottom right corner. Once you click on it, the Link Devices window will open.
Here you will see the list of unassigned devices along with the already assigned ones.
If a device is already linked to the Work Zone, the checkbox for the device line shows as selected. Untick a checkbox if you want to unlink a device.
To link a device that isn't already assigned to that Work Zone, tick the respective device's empty checkbox.
Whatever change you make, remember to select Save to confirm your choices, or Cancel to exit the page without saving your modifications.
The Linked Device Users Tab
When importing users to Device Manager, you are asked if you want to link them to one or more Work Zones.
The result of your selection is visible in My Users when selecting the imported user, but also in the Work Zone's Linked Device Users tab.
Here you can see who's assigned to the selected Work Zone and Attach or Detach users via the designated buttons in the bottom right corner of the tab.
Several columns are available in this tab, where you can see:
The Device User ID
The user's Full Name
The Company the user belongs to
The Employee Code assigned to the user
The Device Role the users has in the device (User or Admin)
The No. of Work Zones the user is linked to
Biometrics recorded by the user in the devices (icons are green if recorded)
The Start Date the user started working for the Company (specified in the respective Employee page in Indigo)
The Termination Date, if applicable (specified in the respective Employee page in Indigo)
Attach
When selecting Attach, the Attach Users to Work Zone grid is shown filled with users. You can single search for a user by clicking on the Search 🔍 button (top right corner) and typing in the text box; or you can filter the columns by clicking on the Filter button right next to the Search function.
Once you find the users you wish to link, tick their corresponding checkboxes and select Attach Users on the bottom right corner.
🗒️ Note: you can only attach users that have already been imported into My Users.
Detach
To unlink a user, simply tick the user's checkbox from the Linked Device Users grid and select Detach.
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