Table of Contents
Introduction
You can use the Sales Receipt and Purchase Payment screens to:
Both record the money received or paid and allocating it to an invoice to clear its outstanding balance, or
Only record the money received from a client or paid to a supplier with no reference to a specific invoice (money received or paid on account).
Both screens looks the same and share functionalities, thus you can follow the steps below regardless of which record you need to create.
Creating Receipts and Payments
To create a receipt or a payment, navigate to Sales/Purchases > Sales Receipt/Purchase Payment.
The Receipt/Payment Details
Select a client or a supplier from the Business Account field.
➡️ Check this, if you choose a foreign client/supplier.
Select a Bank/Cash Account where the money is flowing in or out.
Fill in at least the Amount, Date and Details
Select Save, or press Tab until you reach the grid, to confirm the details and load the outstanding transactions for the selected client/supplier in the Transactions tab.
Use the Calculate receipt/payment amounts automatically checkbox in the top right of the screen to calculate the receipt or payment amount in the summary section as you select and allocate transactions, instead of manually entering a value in the Amount field.
Allocating
Tick the outstanding transactions from the grid in the Transactions tab to start allocating the specified amount.
Alternatively, select the ⚡Auto-allocate button to automatically select and allocate—or partially allocate—the inserted amount to the oldest outstanding transactions. The Allocation column and the totals will update accordingly.
Keep an eye on the To Allocate field at the bottom of the screen to track the remaining amount available for allocation.
Check the Items tab if unsure about the details of the transaction.
If needed:
📋 Note: To only record money on account for the selected client or supplier, skip this section's steps and directly select Post.
Summary & Post
Have a final look at the summary section at the bottom left of the screen.
⚠️To post the receipt or payment, To Allocate value amount must be zero.
Select Post, Post & View or Post & Send. Confirm you want to post the transaction.
Alternative Paths
Alternative Paths
You can post a receipt or a payment also from:
Sales/Purchases > Clients/Suppliers > select a client > Posting.
Business Accounts > Clients/Suppliers > select a client > Posting.
Where can I see the Postings?
Where can I see the Postings?
You can find them in:
Sales/Purchases > Audit Trail > Allocations tab
Business Accounts > Clients/Suppliers > select client > View sales transactions/ View purchase transactions button > Allocations tab
Nominal > Audit Trail
FAQ: How do I Allocate Money Previously Recorded on Account to a Transaction? ➡️ Create a stand-alone allocation record ⬅️
FAQ: Which accounts are affected when allocating a Sales Receipt and a Purchase Payment? << Click here
Related Articles