Table of Contents
Introduction
This method applies when your freight forwarder pays VAT in advance to Customs on your behalf. It also applies when you have created a supplier record for Malta Customs (for example, in scenarios where you use a 'Malta Customs' dummy supplier).
Prerequisite
Before you begin, make sure you have created a supplier record for the freight forwarder. You'll then be able to select the supplier from the grid and head to Postings > Invoice.
Prepare the Purchase Invoice
Select the freight forwarder (or Malta Customs) record from the Business Account field.
Enter the remaining supplier's details in the header section.
In the line items section, fill in the Printing Details and Item Detail fields.
In the Nominal Account dropdown, choose 'VAT Control Account'.
Select the required code in the VAT field. (Only codes enabled for direct VAT postings will show here.)
Enter the amount due to customs in the Local VAT (EUR) field.
Press Save. The grid below the line items section will update to show your newly added entry. Repeat steps 1 through 7 for every line item to be added.
When you're ready, click 💾 Save, then in the confirmation pop-up click Save again to confirm the VAT nominal account selection.
If you've set up your supplier properly, the invoice's VAT, Nominal Account, and Due Date fields will be automatically filled in or computed according to the supplier's Purchase Options.
Post the Purchase Invoice
When you're happy with the purchase invoice, it's time to post it:
In the bottom left corner of the screen, click Post.
A confirmation pop-up will ask 'Are you sure you want to post the current draft transaction?'. Select Post.
The transaction will be visible in Purchases > Audit Trail
In Nominal > Audit Trail, you'll see how the invoice has affected the nominal ledger:
Debit VAT Control Account
Credit Accounts Payable (aka Creditors Account)
Finally, you'll need to record the payment when it occurs. Below is a preview of how the invoice payment to the freight forwarder should look in the nominal ledger.
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