Please follow the below steps to setup Individual Passwords per employee's Payslip:

Step 1

Enable the feature from Settings > Payroll > General Settings. Edit these settings and switch on the 'Enable employee export code'. Once this is enabled please log out and log in from Indigo to enable this setting.

Step 2

Check Admin Permissions so that the field is enabled in the Employee screen. Go to Administration > Permission Sets > Select Admin > and go to Unassigned permissions. Check if HR_EmployeeExportPasswordPermission is there or not. If this setting is not available, you don't need to do anything as you already have the permission, but if this is still there you need to assign it to the Assigned Permissions. 

To do this you have to select it by clicking the code and then click the '+' button and then click save on the popup given.

Step 3

A new field in the employees is now added. This will contain the password that the employee should enter when he will try to open the payslip. 

The Payroll Administrator can now set this password on behalf of the employee.

Passwords can be imported via excel to be updated for all or selected employees, but this field cannot be exported. 

To import this field you need to export the employees (Code and FullName will suffice) and then when in Excel add 'EmployeeExportPlainCode'  as another column heading in the sheet. Add relative passwords to the employees and save the excel sheet. Them import the document from Indigo. 

If an employee does already have a password inserted and you need to remove it, you can do so by either go in the employee and remove it or actually import the excel sheet with a '[VOID]' word inserted in the field for the specified employee (as in row 4 above). This will remove any password that the employee might have.

Once updated you can consult to see what is the password by editing the employee and click the 'Show' for the same field.

When in 'Show' mode you can 'Save' it back as it is or actually change it to a new one.

Then save back the employee to have everything updated.

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