Before setting up password-protected payslips sent by e-mail, you need to enable payslip password protection and enable administration permissions to create payslip passwords.

Please follow the below steps to setup Individual Passwords per employee's Payslip:

To enable payslip password protection:

  1. In the left sidebar of Indigo, click Payroll.

  2. In the Main section, click Settings.

  3. Click on Payroll in the left sidebar, and then click on Payslip Settings.

  4. Click on Edit in the functions bar.

  5. Tick the box next to Payslip Password Protection to enable it.

  6. Click Save.

  7. Log out and Log in from Indigo.

Now you can set a password for payslips sent to an employee’s e-mail address.

Create a password for an employee’s payslip

A new field in the employees is now added. This will contain the password that the employee should enter when he will try to open the payslip. 

The Payroll Administrator can now set this password on behalf of the employee.

Passwords can be imported via excel to be updated for all or selected employees, but this field cannot be exported. 

To import this field you need to export the employees (Code and FullName will suffice) and then when in Excel add 'EmployeeExportPlainCode'  as another column heading in the sheet. Add relative passwords to the employees and save the excel sheet. Them import the document from Indigo. 

If an employee does already have a password inserted and you need to remove it, you can do so by either go in the employee and remove it or actually import the excel sheet with a '[VOID]' word inserted in the field for the specified employee (as in row 4 above). This will remove any password that the employee might have.

Once updated you can consult to see what is the password by editing the employee and click the 'Show' for the same field.

When in 'Show' mode you can 'Save' it back as it is or actually change it to a new one.

Then save back the employee to have everything updated.

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