How to Generate Clocking Details reports

Create daily or weekly clocking in and out reports from your clocking data and save them as PDFs, Excel spreadsheets, or send via email

Marie Claire Saliba avatar
Written by Marie Claire Saliba
Updated over a week ago

What is the Clocking Details report?

The Clocking Details report provides a breakdown of all punches made by employees. Your Attendance system can be synced with the Indigo Mobile app or with your company's on-site clocking device, and punches received from either the app or a clocking device are registered in the Clocking Data page of Attendance.

The report provides the employees' names, the day of the week and date of the punch, the in and out time of the punch, and the total hours, as well as any clocking data remarks.


Creating a Clocking Details report

  1. Go to Attendance > Reporting > Clocking Details.

  2. Select dates for the report under Options.

  3. Select additional options under Grouping, Options, and Template.

  4. Click Generate PDF to generate the report.

  • Report Type: choose from None, Daily, or Weekly report type.

  • Date From/To: choose the date range of your report.

  • Time format: select if time will be shown in hours and minutes, hours only or minutes only.

  • Sort Order: choose whether to sort the report order by Employee Code or Employee Full Name.

  • Exclude pending leave records: check this box if you want pending (unapproved) leave to be excluded in your report.

  • Include public holidays: check this box if you want public holidays to be included in your report.

  • Summary only: check this box if you want your report to show only a summary of punches details for selected employees.

  • Subcontracted employees only: check this box if you want your report to only include subcontracted employees. 

  • Use scheduler cost centre: check this box if you want the report to show the cost centre that is listed with the shift in your Scheduler.

  • Show original clockings: check this box if you want to see the original clockings of entries that have been amended.

  • Show Break and Work Duration: Indigo distinguishes break time from total shift duration and exhibits it in a separate, dedicated column.

  • Include leave records: check this box if you want to include leave records in your report.

  • Include Out of Office/Working Remotely: check this box to include Out of Office/Working Remotely entries.

  • Group Level 1: this must be set to Cost Centre for this report.

  • Group Level 2: choose the criteria from which the report will be organised: company, department, section, unit, or location.

    • Page Breaking is configured at this Grouping stage. To create a page break at a specific location, click on the corresponding grey Without page break button to turn it into a blue With page break button, indicating that a page break has been set.

The generated Clocking Details report will open in a new tab in your web browser.

To include only specific employees in your report, click the boxes next to the employees’ names.

You can create a Clocking Details report in three additional file types. Hover your mouse over the arrow near the Generate PDF button to: 

  • Generate Report Viewer (generate and view the report in an online viewer).

  • Generate Merged (generate and view the report in an online viewer merged into a single, contiguous document).

  • Generate Data Only As Excel (generate the report with data as an Excel sheet).


Send Clocking Details reports in an email

To send the PDF version of the report in an email:

  1. Go to Attendance > Reporting > Clocking Details.

  2. Select dates for the report under Options.

  3. Select additional options such as Report Type, Include Leave Records, Grouping Levels, and more.

  4. Click Send Report in the bottom-right corner of the screen.

  5. Fill in details for the email, and then click Send Report.

If you want Indigo to remember the settings for this report for future use, check the Remember generated report settings at the bottom of the report setup panel.



Did this answer your question?