The Payroll Calculation process is how Shireburn Indigo Payroll works out salaries and wages due to employees. The process consists of two main sections:

Setting up the Payroll

First, we set up the payroll. This process allows us to set the basic features of the payroll including the date and frequency amongst other basic settings. This process is fully explained in the Setting up the Payroll section, starting off by Setting up new Pay Items.

Adding one-time pay items to employees

You can choose to add pay items to employees individual or in bulk (the latter described in the next section. Adding pay items for an employee through the Payrolls page is how you can allocate one-time pay items to employees.

In the Payrolls page, click on the Pay Items tab and then click on the employee to whom you want to add a pay item. From there, you can add the pay item.

Importing Variables

We can bulk import payroll variables. Payroll variables are those payroll elements that change from payroll to payroll including Overtime and Leave. Bulk import is recommended when adding records for a large number of employees. A full list of accepted variables along with a description of the available fields can be found under Importing bulk payroll variables.

If you only have a handful of employees to process, the Making Final Adjustments section should allow you to insert all relevant data faster. We recommend familiarising yourself with The Payroll Calculation Screen first.

If you have bulk imported payroll variables, now would be a good time to familiarise yourself with The Payroll Calculation Screen, before diving into how to Calculate and Finalise Payroll. Once finalised you will be able to issue all relevant FS5, Payslips and Credit files to close the payroll process.

Adding basic hours and overtime for employees in a payroll

In the same way that you can add individual pay items for an employee in a payroll, you can allocate basic hours and overtime for them.

Use the Basic Hours and Overtime tabs in the Payrolls page to add these pay variables.

The animations below demonstrate how you can do this:

Basic hours

Overtime

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