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How does Night Shift Leave work?
How does Night Shift Leave work?

Leave Calculation for Abnormal Hours Spanning over Multiple Days

Jake Ellis avatar
Written by Jake Ellis
Updated over a week ago

How Night Shift Leave works

To see how to set up Leave Hour Schedules for Night Shifts, click here.

When applying for one full night shift of leave, this will span over two days (e.g. 6th September 10pm - 7th September 6am) and the leave is recorded in the system as two entries:

  • 2 hours on 6th September from 22:00:00 - 23:59:59

  • 6 hours on 7th September from 00:00:00 - 06:00:00

This process is done by the system, however it is important to note that the dates must correspond, as shown in the screenshot below.

In the same way, when applying for two full night shifts of leave (e.g. 6th September 10pm - 8th September 6am), four entries are created:

  • 2 hours on 6th September from 22:00:00 - 23:59:59

  • 6 hours on 7th September from 00:00:00 - 06:00:00

  • 2 hours on 7th September from 22:00:00 - 23:59:59

  • 6 hours on 8th September from 00:00:00 - 06:00:00

The leave entries for the latter example are shown below. Note that this can be accessed from the 'History' tab, in the Leave screen.

The same concept applies when applying in hours. If the hours are going to span over a midnight, then the start date must be the date valid until midnight while the end date must be the one valid as at 00:01, with the hours entered normally (for example, 22:00 - 04:00).

Public Holidays

Let us say that an employee works a 7-day week, but doesn't work on Public Holidays. Let us also assume that he applied for leave starting from Tuesday's Night Shift, ending on Friday's Night Shift, but Wednesday is a Public Holiday. The below diagram will better explain the situation:

Tuesday's night shift will be considered as leave till 6am on Wednesday, while the night shift starting on Wednesday will not be considered as leave, since it is a Public Holiday.

In other words, the system will consider the start date of a shift when looking at Public Holidays, and not the end dates.

Different Rates

If an employee is set to be paid at a different rate from a particular date, and this happens to fall in the middle of a night shift, the rate will apply from midnight onwards. Therefore, if the shift is from 10pm - 6am, the employee will be paid at the new rate from Midnight - 6am.

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