Table of Contents
Introduction
In this article, you’ll learn about each field in the Nominal journal screen. As with many other screens, some fields are mandatory, while others are optional. Keep reading to find out more. 👇
✳️ Mandatory Fields
Mandatory fields are usually marked with a red asterisk.
Nominal account: the account you want to credit or debit.
Date: the date the transaction took place.
VAT: the VAT rate which applies to the transaction.
If you've set a default VAT in the selected account, it will automatically show as selected in the VAT field.
D/C: it stands for Debit/Credit. Use it to select one or the other.
Local (EUR): the transaction amount without taxes in the company chosen currency.
If you selected a foreign account (e.g. USD), the system will automatically fill in the Foreign (USD), Foreign VAT (USD), and Exchange Rate fields.
Local VAT (EUR): when a VAT rate is selected and Local (EUR) is filled in, it gets automatically populated with the right VAT amount.
➖ Optional Fields
Ext ref: an extra transaction reference.
You can activate up to three Ext Ref fields in the company settings.
You can make it a mandatory field in the company settings.
Partner: the partner for whom the journal is being created.
Details: description for that particular transaction item.
🟰 Totals
Total Amount: sum of all the line items' amounts.
Total VAT Amount: sum of all the line items' VAT amounts.
Total Batch Amount: sum of all the line items' amounts and VAT amounts.
The total has always to be zero, otherwise you can't post the journal.
The total amounts are shown per currency. If more than a currency is available in the journal, separate currency tabs appear and show the corresponding totals. ⚠️ The Total Batch Amount has to be zero for each currency.
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