Generating a scheduled hours report

Learn how to generate a detailed report about the scheduled work hours from allocated shifts in your scheduler

Marie Claire Saliba avatar
Written by Marie Claire Saliba
Updated over a week ago


A scheduled hours report totals the amount of scheduled hours for each cost centre based on the shifts allocated in your Scheduler. This report gives you oversight as to how many hours per week have been allocated to employees of particular cost centres. 

The above is a summary scheduled hours report.

Generating a scheduled hours report

  1. In Indigo, go to Attendance > Reporting > Scheduled hours report

  2. Select the dates and the employee type you want to include in the report in the Options section of the right sidebar. 

  3. Check the Summary box if you want the report to total scheduled hours per cost centre; deselect the Summary box if you want the report to show totaled scheduled per employee per cost centre.

  4. Click Generate Data Only As Excel to generate the report.

When you generate a detailed scheduled hours report by deselecting the Summary box, the report will include:

  • Employees full name

  • Department, section, and unit codes and their descriptions

  • Cost centre code (and cost centre alternate code).

If you want Indigo to remember the settings for this report for future uses, check the Remember generated report settings at the bottom of the report setup panel.

Summary is selected by default. If Summary is selected, reallocations will be reported as one cost centre total. 

To see a breakdown of reallocated hours per employee per cost centre, untick the Summary box before generating the scheduled hours report. 

This above screenshot shows a scheduled hours report that was generated with the Summary box deselected.

The Excel document containing your scheduled hours report will download onto your computer. 

You can also send the scheduled hours report as an e-mail. To do this, click the Send Report button in the bottom-right corner of the page.

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