Table of Contents
Introduction
Thinking about bringing recruitment agencies into your hiring strategy? You’re not alone—and for good reason! Agencies can help speed up recruitment, connect you with high-quality candidates, and provide valuable industry insight.
With Indigo Hiring, you can invite trusted, specialist agencies to support your recruitment efforts—securely and efficiently. This feature allows recruiters to manually create and submit applicant profiles for your vacancies, expanding your talent pool and helping you find the right fit, faster.
In this article, you'll learn how to invite agencies to your hiring profile, manage their access, and enable them to submit candidates directly to your job openings. It’s a simple, secure way to get the most from agency partnerships—without losing control of your recruitment process.
Create a Recruitment Agency
To create an agency and send it an invitation:
Click on your profile menu in the top right of the screen, then expand the company menu.
Towards the end of the list, click on Recruitment Agencies.
This will take you right to the Recruitment Agencies settings. The first time you visit this page to add an agency, it will read 'No Recruitment Agencies with Access'. Go ahead and click + Add Agency.
When the Add New Agency page loads, fill in the form in two steps covered in two tabs:
Agency Creation tab
Create First Contract (Optional) tab
Agency Creation
Fill in the fields in the Agency Creation tab as first step of the agency creation. When ready, select Next to move to the second step and tab.
Below are the mandatory fields in the Agency Creation tab:
Agency Name
Agency Email
Contact Person
Contact Number
Create First Contract
In the Create First Contract tab, you can define the terms agreed with the recruitment agency.
📋 Note: This step is optional. To create the agency without defining a contract, click Skip step. The agency will appear in the Recruitment Agencies List screen.
After entering a Contract Name:
Enter a contract start and end date. At the contract expiration, the agency won't see the assigned job posts anymore.
Enter the commission percentage (%) and the minimum fee agreed with the agency.
Optional:
Enter the Candidate Exclusivity Period in days. During this period, the recruitment agency has the exclusive right to represent the candidate.
From the Jobs dropdown, select the job posts the agency can access. Click Select All to grant access to all job posts, or select individual job posts as needed.
Alternatively, you can tick the Default for new jobs checkbox. The agency will be assigned to all the new jobs posted from that moment on.
When you're ready, select Next.
Result
The form will close and return to the Recruitment Agencies settings page, and the recruitment agency will receive an email invitation on the address you entered in the form.
Editing or Deleting a Recruitment Agency
Editing: To make any changes to a recruitment agency's details, click on the ✏️ Edit icon, amend as needed and remember to click Save.
Deleting: To remove an agency from the list, select the 🗑️ Delete icon, then click Yes, Remove Access in the confirmation pop-up.
Note: the pop-up warns that 'Deleting this agency will immediately revoke their access to recruitment portals associated with your company. They will no longer be able to view your job openings or submit candidates. Any pending applications they submitted will still be visible for your review, but they will no longer have access to updates or candidate statuses.'