The Scheduler has four main sections:
The date selector allows you to view your organisation’s schedule at a week’s glance. Click the dates to open the date selector.
You can click the left or right arrows to scroll back or forward in the calendar. Click on any day within a week to view the entire week in your scheduler.
Click anywhere on the Scheduler page to close the date selector.
Your company’s roster is on the left side of the scheduler. It includes your employees’ names and codes, occupation, and assigned cost centres.
The Employee column is populated with employees that you have permission to view. Your Indigo administrator must give you access rights to user groups and the Attendance module before you can view your employees in the Scheduler. All employees must first be registered users in the Indigo Payroll system before they can be assigned shifts in the Scheduler. Employees' punches can be viewed by clicking on the clock icon on the bottom right of the employees' name cells; this will open a pop-up listing the employee's clocking data for that week. Night shift punches for the Sunday or Monday before or after the week are shown with a light blue background.
Users can record remarks on locked shifts when necessary by going to the locked entry's context menu, selecting Settings and entering the remark in the Custom Schedule Values tab.
The Occupation column shows which occupation the particular employee is assigned to according to their employee profile in Indigo Payroll.
The Cost Centre column shows which cost centre the employee is assigned to according to their employee profile in Indigo Payroll.
Click on either of the column headers to sort data according to that column.
The scheduler shows the shift presets allocated to your employees for the week. The total hours and costs (in euros) are shown at the end of the row for each employee.
Change view from the Employee View dropdown to change view:
All: all employees, whether scheduled or not, and regardless of type, are visible.
Scheduled: employees that have been assigned shifts within the selected time range.
Unscheduled: employees that have not been assigned shifts within the selected time range.
Salaried: employees with fixed hours.
Hourly Pay: employees that are paid by the hour.
Employed: employees that are employed directly with the company.
Sub-Contracted: employees that are sub-contracted.
Change the Scheduler Starting Day
Although the default weekly view is Monday-Sunday, you can switch from this to a Sunday-Saturday weekly view easily.
Go to Attendance > Settings > Attendance > Scheduler.
Select the 'Display Sunday as first day of week in scheduler' option.
Go to Attendance > Scheduler. You will see the week now starts from Sunday.
Clicking on the cell in the final column of the Scheduler will display the Hours Breakdown pop-up, showing the employee's Basic, Leave, Total (made up of Basic + Leave), Weekly working hours, Difference (made up of Total - Weekly), Overtime, and Total including Overtime. This tooltip can be locked and closed as needed.
The toolbar in the Scheduler page has filters, shows any issues in your schedule, a search tool, and additional options to print, export, or import leave records and quick shift editing tools.
Use Filters to filter out employees, occupations, cost centres, or shifts on your Scheduler. Multiple filters can be applied at once.
Issues will inform you if you have any scheduling conflicts in your Scheduler. Click an issue to open a window where you can resolve it.
Use the Search field to search for particular employees by name or code, occupations, cost centres, or shift presets.
Open the File tab to find the options to print the current view of the Scheduler, or to import leave records into the Scheduler.
Click the Edit tab to open the Settings page for the highlighted shift and employee.
Click View to open the Quick Edit panel in your Scheduler. Click Quick Edit again to close it.
After becoming familiar with the Scheduler page in Attendance, you can: