The Scheduler has four main sections:


Date selector

The date selector allows you to view your organisation’s schedule at a week’s glance. Click the dates to open the date selector

You can click the left or right arrows to scroll back or forward in the calendar. Click on any day within a week to view the entire week in your scheduler.

Click anywhere on the Scheduler page to close the date selector. 


Roster

Your company’s roster is on the left side of the scheduler. It includes your employees’ names and codes, occupation, and assigned cost centres. 

  • The Employee column is populated with employees that you have permission to view. Your Indigo administrator must give you access rights to user groups and the Attendance module before you can view your employees in the Scheduler. All employees must first be registered users in the Indigo Payroll system before they can be assigned shifts in the Scheduler. Employees' punches can be viewed by clicking on the clock icon on the bottom right of the employees' name cells; this will open a pop-up listing the employee's clocking data for that week. Night shift punches for the Sunday or Monday before or after the week are shown with a light blue background.

    Users can record remarks on locked shifts when necessary by going to the locked entry's context menu, selecting Settings and entering the remark in the Custom Schedule Values tab.

  • The Occupation column shows which occupation the particular employee is assigned to according to their employee profile in Indigo Payroll.

  • The Cost Centre column shows which cost centre the employee is assigned to according to their employee profile in Indigo Payroll.

Click on either of the column headers to sort data according to that column. 


Scheduler

The scheduler shows the shift presets allocated to your employees for the week. The total hours and costs (in euros) are shown at the end of the row for each employee. Change view from the Employee View dropdown to change view:

  • All: all employees, whether scheduled or not, and regardless of type, are visible.

  • Scheduled Only: employees that have been assigned shifts within the selected time range.

  • Unscheduled Only: employees that have not been assigned shifts within the selected time range.

  • Hourly Pay: employees that are paid by the hour.

  • Salaried: employees with fixed hours.

  • Sub-Contracted: employees that are sub-contracted.

Click on an empty date and type in a shift preset name to allocate a shift for an employee. 


Clicking on the cell in the final column of the Scheduler will display the Hours Breakdown pop-up, showing the employee's Basic, Leave, Total (made up of Basic + Leave), Weekly working hours, Difference (made up of Total - Weekly), Overtime, and Total including Overtime. This tooltip can be locked and closed as needed.


Toolbar

The toolbar in the Scheduler page has filters, shows any issues in your schedule, a search tool, and additional options to print, export, or import leave records and quick shift editing tools. 

After becoming familiar with the Scheduler page in Attendance, you can:


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