Shireburn Indigo Time & Attendance

Time and Attendance Articles

Jake Ellis avatar John van Vliet avatar
65 articles in this collection
Written by Jake Ellis and John van Vliet
Creating and managing your schedule

How to use the Scheduler in Time & Attendance

Become familiar with the layout of the Scheduler page before creating your company's workweek schedules
John van Vliet avatar
Written by John van Vliet
Updated over a week ago

How to assign shifts in your Scheduler

Build your company's workweek schedule by adding shifts in Indigo's Time & Attendance Scheduler
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Written by John van Vliet
Updated over a week ago

Allocating multiple shifts in the same day for an employee

Creating double shifts for employees is done by inserting a second shift underneath the first shift
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Written by John van Vliet
Updated over a week ago

The Shift Patterns screen and creating shift patterns

Build sets of diverse attendance patterns to use in your Scheduler.
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Written by John van Vliet
Updated over a week ago

Allocating shift patterns in your Scheduler

Learn how to allocate your created shift patterns in your Scheduler, or how to quickly create new shift patterns from the Scheduler.
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Written by John van Vliet
Updated over a week ago

Ending a shift pattern for an employee

Learn how to end a shift pattern for an employee at any point in the year in your Scheduler
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Written by John van Vliet
Updated over a week ago

Schedule an existing shift pattern for another employee

Assign an existing shift pattern to another employee in your Scheduler by typing in the first letters of the shifts
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Written by John van Vliet
Updated over a week ago

Copy and paste, cut and paste, or replace individual shifts in your Scheduler

Learn how to make quick adjustments to your company's workweek schedule by editing individual shifts
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Written by John van Vliet
Updated over a week ago

Making quick edits and adding remarks to an individual shift

Learn how to make one-off changes to a shift's hours, cost centre, and attendance and break times without affecting the shift preset
John van Vliet avatar
Written by John van Vliet
Updated over a week ago

Making detailed adjustments for an individual shift

Make complete changes to a particular shift, such as attendance tolerances, rewards and penalties, and more, in your Scheduler
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Written by John van Vliet
Updated over a week ago

Adjusting custom schedule values for a shift in your Scheduler

You can make quick changes to a shift's hourly rate, its cost centre and occupation in the Scheduler
John van Vliet avatar
Written by John van Vliet
Updated over a week ago

How do I import approved leave data into the Scheduler?

Avoid creating understaffed rosters or schedule conflicts by importing approved leave data in your Scheduler
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Written by John van Vliet
Updated over a week ago

Resolving issues in your Scheduler

You will be notified of scheduling conflicts which can be fixed in your Scheduler
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Written by John van Vliet
Updated over a week ago

How to print a schedule

Learn how to print your schedule in Indigo Attendance and how to include options to show analysed hours, cost centres, and occupations
John van Vliet avatar
Written by John van Vliet
Updated over a week ago

Generating a daily manning report

A daily manning report gives an overview of staff availability and breaks at 15-minute intervals
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Written by John van Vliet
Updated over a week ago

Generating a scheduled hours report

Learn how to generate a detailed report about the scheduled work hours from allocated shifts in your scheduler
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Written by John van Vliet
Updated over a week ago

Block schedule to prevent shift modifications prior to attendance exceptions allocations

Learn how to block dates on your Scheduler to prevent shifts from being modified prior to allocating attendance exceptions
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Written by John van Vliet
Updated over a week ago

Differentiating salary and hourly paid employees in your Scheduler

Indigo makes it easy to see which of your employees in your Scheduler are hourly paid
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Written by John van Vliet
Updated over a week ago

Generating a scheduled hours validation report

You can generate a report which compares employees' work schedule profile versus their scheduled hours
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Written by John van Vliet
Updated over a week ago

Control which Indigo users can see employees' hourly pay in the Scheduler

You can permit certain Indigo Time & Attendance users to see the hourly basic pay of employees in the Scheduler
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Written by John van Vliet
Updated over a week ago

Generating a late arrival and early departure report

Learn how to run a report on late arrivals and early departures in your company's attendance records
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Written by John van Vliet
Updated over a week ago
Attendance Exceptions and Allocations

Intermediate punches in Time & Attendance

Indigo can create automatic punches for employees who do not clock out and in for back-to-back shifts allocated to them in the Scheduler
John van Vliet avatar
Written by John van Vliet
Updated over a week ago

The Attendance Exceptions screen in Time & Attendance

Get to know the layout of the Attendance Exceptions screen where you can resolve attendance issues before sending attendance data to Payroll
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Written by John van Vliet
Updated over a week ago

Exceptions tags glossary

Exceptions tags indicate the kind of attendance exceptions found in your clocking data. Learn what each of them mean in this article
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Written by John van Vliet
Updated over a week ago

The layout of the Allocations window in Time & Attendance

Get to know where to review and resolve attendance exceptions in Time & Attendance
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Written by John van Vliet
Updated over a week ago

How to allocate absences in Time & Attendance

Learn how to set allocations for an employee who was absent, late, or missed time
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Written by John van Vliet
Updated over a week ago

How to allocate excess time in Time & Attendance

Learn how to set allocations for an employee who clocked out beyond the end of their assigned shift
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Written by John van Vliet
Updated over a week ago

Different allocation types for absences

Learn how to apply a variety of allocation types for an absence
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Written by John van Vliet
Updated over a week ago

How to recalculate allocations in Time & Attendance

If your clocking system is synced with Time & Attendance, using the recalculate allocation option will update new attendance exceptions
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Written by John van Vliet
Updated over a week ago

Different allocation types for excess time

Learn how to apply a variety of allocation types for an absence
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Written by John van Vliet
Updated over a week ago

Making multiple allocations to an attendance exception in Time & Attendance

Learn how to apply multiple allocations to an attendance exception
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Written by John van Vliet
Updated over a week ago

Generating an allocation return report

Create attendance allocation reports to be used for reviewing and approving absence penalties and overtime rewards internally
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Written by John van Vliet
Updated over a week ago

Sending attendance data to Indigo Payroll

After making allocations to attendance exceptions, you can send attendance data to Indigo Payroll for payroll calculations
John van Vliet avatar
Written by John van Vliet
Updated over a week ago

Deleting attendance exceptions

Learn how to delete attendance exceptions which do not require specific allocations
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Written by John van Vliet
Updated over a week ago
Clocking data and clocking reports

How to use the Clocking Data page in Time & Attendance

Understand the layout of the Clocking Data screen, where you can import and analyse your company’s day-to-day clocking records
John van Vliet avatar
Written by John van Vliet
Updated over a week ago

How to import new clocking data

Update your Scheduler and attendance records by manually importing clocking data from your company’s clocking device
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Written by John van Vliet
Updated over a week ago

How to add new clocking records for an employee

You can insert omitted or new clocking records into your clocking data without having to import new files
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Written by John van Vliet
Updated over a week ago

How to view and amend clocking issues in your clocking data

You can see when employee’s missed time during a shift, or make corrections to clocking records in the Clockings Data page
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Written by John van Vliet
Updated over a week ago

How to manually adjust clocking data for an employee

Learn how to adjust or delete clocking data for an employee in the Allocations window
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Written by John van Vliet
Updated over a week ago

How to generate punches summary reports

Summary reports showing the total clockings of your employees can be exported as PDF or Excel files for download or sent by e-mail
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Written by John van Vliet
Updated over a week ago

How to generate punches detail reports

Create daily or weekly clocking in and out reports from your clockings data and save them as PDFs, Excel spreadsheets, or send in an e-mail
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Written by John van Vliet
Updated over a week ago

How to generate punches exceptions reports

Learn how to make reports on punches exceptions, which documents the date and reason of an attendance exception
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Written by John van Vliet
Updated over a week ago

How to set up a new clocking device

Learn how to add and configure a new clocking device to your Indigo system
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Written by John van Vliet
Updated over a week ago

How to reprocess night shifts

Learn how to reprocess clocking data to properly register your scheduled night shift presets
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Written by John van Vliet
Updated over a week ago
Rewards and Penalties

How to create a reward preset

Set reward presets to automatically allocate time or leave balance or allowance to employees when certain conditions are met
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Written by John van Vliet
Updated over a week ago

How to create a penalty preset

Set penalty presets to automatically deduct time or leave balance or allowance from employees when certain conditions are met
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Written by John van Vliet
Updated over a week ago

How to assign rewards or penalties to employee groups or shift presets

Learn how to set rewards or penalties to certain occupations, cost centres, or organisations; employee groups; or shift presets
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Written by John van Vliet
Updated over a week ago

How to assign multiple rewards or penalties to a shift in the Shift Preset page

You can assign multiple rewards or penalties to a shift at one time by editing existing shift presets
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Written by John van Vliet
Updated over a week ago

Understanding different conditions for reward presets

Learn how to set the appropriate conditions to automatically allocate allowances or leave balances for your employees
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Written by John van Vliet
Updated over a week ago

Understanding different rules for reward presets

Learn the different allocation rules for rewards so that your employees can receive extra pay or leave
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Written by John van Vliet
Updated over a week ago

Understanding different conditions for penalty presets

Learn the different conditions for penalty presets that can trigger automatic allocations
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Written by John van Vliet
Updated over a week ago

Understanding different rules for penalty presets

Learn the different allocation rules for penalties to be applied for absences, late arrivals, or early departures
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Written by John van Vliet
Updated over a week ago